Address:
Sonoma Valley Fire District

Enterprise System Catalog:

Vendor and product:
Springbrook, Sonoma Live Springbrook
System purpose:

Springbrook is a technology company that develops pure play cloud based financial solutions specifically for the needs of local governments.

Categories/types of data:

Accounts Payable, Accounts Receivable, General Ledger, Journal Entries, Budget Tracking and miscellaneous financial reports

Dept./primary custodian:
City of Sonoma
Frequency of collection:
Every week
Frequency of update:
Every week
Vendor and product:
Kronos Production, Workforce Telestaff
System purpose:

Workforce TeleStaff optimizes the scheduling, communications, and deployment of public safety personnel and other critical resources.

Categories/types of data:

Employee contact information, staffing per station and engine on a daily basis

Dept./primary custodian:
Not applicable
Frequency of collection:
On demand (automated)
Frequency of update:
As needed
Vendor and product:
Intuit Quickbooks , Quickbooks
System purpose:

Accounts Receivable- creating and managing invoices

Categories/types of data:

Accounts Receivable

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft Office Suite, Word, Excel, Outlook, Powerpoint
System purpose:

Document creation, data analysis and email.

Categories/types of data:

Miscellaneous Word documents, Excel spreadsheet creation and analysis, Powerpoint presentations, Outlook email accounts, organization charts and Exchange email.

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
TargetSolutions Learning, TargetSolutions
System purpose:

Target Solutions provides a complete suite of training and operations management applications built to enforce safety practices, enhance performance, and protect resources.

Categories/types of data:

Employee training files and records.

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Lexipol, Lexipol KMS
System purpose:

To create, update and train on District policy and procedures.

Categories/types of data:

District Policies and procedures, employee policy training records.

Dept./primary custodian:
Administrative
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Innovative Business Solutions, IBS
System purpose:

Innovative Business Solutions, Inc. offers a broad selection of Human Capital Management automation that includes payroll and tax services.

Categories/types of data:

Bi-weekly payroll processing, including year end W-2 filings and full-tax filing and deposit.

Dept./primary custodian:
HR/Management
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
ImageTrend, Inc., ImageTrend
System purpose:

ImageTrend’s software solutions help emergency professionals and hospitals collect, connect and analyze important data for EMS, fire, trauma, emergency preparedness, community paramedicine, licensure and more.

Categories/types of data:

EMS and critical care transport documentation
Ambulance billing
Fire RMS (Records Management System)
Hospital-based medical registries (trauma, STEMI, stroke, burn, submersion and more) and Health Information Hub™
MCI/disaster preparedness and management
License and certification administration
Mobile Integrated Healthcare and Community Paramedicine
Integrations, custom solutions

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
FuelCloud, FuelCloud
System purpose:

FuelCloud is a cloud based fuel management solution to provide fuel managers with mobile-enabled fueling and data reporting.

Categories/types of data:

Fuel management for the District

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Tablet Command, Tablet Command
System purpose:

Tablet Command is a mobile incident command and response solution that increases situational awareness, speeds incident response, streamlines incident management and improves firefighter accountability. With Tablet Command, an incident commander can tap and drag responding apparatus onto an emergency scene, track progress against critical checklists, and time-stamp every maneuver and benchmark throughout an incident. Tablet Command is also a complete MDT replacement with features tailored to the needs of the Fire Service.

Categories/types of data:

Incident details, response times, apparatus responding to incident, track resources

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
CAD Zone, First Look Pro 5
System purpose:

First Look Pro 5, the newest pre-fire planning software version from The CAD Zone, Inc., designed especially for use on mobile computers, offers an optional Mobile Mapping program that shows firefighters en route to an incident just how to get there.

Categories/types of data:

geographical information

Dept./primary custodian:
Not applicable
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)
Vendor and product:
ESO, Firehouse
System purpose:

Fire District records management systems

Categories/types of data:

Automate NFIRS state submissions
Manage personnel and training courses
Maintain, update and stay informed on hydrant status
Issue permits, log expirations and tie permits to properties Document non-call activities
Create recurring tasks and keep your station organized
Track property history and changes
Visually document inspection details
Share and distribute pre-plans
Create flexible scheduling plans for your crew

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Acrobat, Adobe Systems
System purpose:

Acrobat is used to create, edit, share, scan, and sign digital documents

Categories/types of data:

Miscellaneous records to help document important information, help analysis information. Examples include, but not limited to evaluations and rosters

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Tritech Software Systems, Tritech Software Systems
System purpose:

Tritech provides the broadest, smartest and most unified public sector software suite that powers all aspects of managing local government. Tritech software platform provides solutions for public safety, including 911, dispatch, records and mobile.

Categories/types of data:

Ambulance service billing information including but to limited to:
collections, forms, remittance processing, events and reports.

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed